Procurement & Inventory Management
System
Procurement & Inventory Management System
#mobileapp
#webapp
THE NEED
A company faced operational hurdles with internal procurement and inventory tracking. This resulted in wasted time, increased risk of human error, and a lack of real-time visibility into their own inventory.
To solve this problem, we engineered PIMS, a bespoke system designed to bring clarity, efficiency, and accountability to our own operations.
The solution is comprised of a web application for purchasing and inventory management, connected to a mobile app for on-the-go scanning and data capture.
Part 1: The Purchasing System
#webapp
The main part of the solution is a web application that digitizes and automates our entire procurement process.
Key Features & Benefits:
- Secure Access: Our employees log in securely using their company Gmail accounts (Single Sign-On), while the system assigns access levels based on predefined roles (Requester, Admin, Orderer).
- Order Creation: Requesters can initiate new purchase orders with ease, adding all necessary details, including product links and multiple pricing options.
- Efficient Ordering: Once a request is approved, our ordering team takes over within the same interface. They can finalize the purchase, confirm which product link was used, and update the order status.
- Document Management: Upon delivery, the orderer can directly upload crucial documents like invoices and warranties to the corresponding order, creating a permanent digital record.
- Complete Audit Trail: For full accountability, the system logs every action taken on an order request, creating a detailed history that can be reviewed by administrators at any time.
Part 2: The Inventory Management System
#webapp
Directly integrated with the purchasing system, the inventory management module provides our teams with control and visibility over all company assets.
Key Features & Benefits:
- Automated Product Creation: As soon as an order is marked ‘Delivered’ in the purchasing system, the product is automatically created in the inventory, ready to be processed.
- Dashboard: Inventory managers see a dashboard highlighting new products that require attention (i.e., haven’t been scanned).
- Location Management: Managers can select from a list of existing locations to input the product’s location within the company (or they can add new locations on the fly), ensuring the physical location of every asset is tracked.
- Product Profiles: Every item in the inventory has a details page. A quick search using a unique code takes you directly to the product line, where you can view its serial number, location, barcode, and all associated documents like warranties and invoices.
Document Access: All documents attached to a product can be viewed, downloaded, or printed directly from the product’s page, making it easy to access critical information when needed.
Part 3: The Scanner
#mobileapp
The main part of the solution is a web application that digitizes and automates our entire procurement process.
Key Features & Benefits:
- Secure Access: Our employees log in securely using their company Gmail accounts (Single Sign-On), while the system assigns access levels based on predefined roles (Requester, Admin, Orderer).
- Order Creation: Requesters can initiate new purchase orders with ease, adding all necessary details, including product links and multiple pricing options.
- Efficient Ordering: Once a request is approved, our ordering team takes over within the same interface. They can finalize the purchase, confirm which product link was used, and update the order status.
- Document Management: Upon delivery, the orderer can directly upload crucial documents like invoices and warranties to the corresponding order, creating a permanent digital record.
- Complete Audit Trail: For full accountability, the system logs every action taken on an order request, creating a detailed history that can be reviewed by administrators at any time.
05. TECHNOLOGIES
Vue
.NET MAUI
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